Your project meetings run longer than planned and you're determined to start and finish them on time in the future. What technique would you implement to accomplish this?

Creating an agenda with topics and time estimates is a highly effective way to ensure that project meetings start and finish on time. An agenda serves as a roadmap that outlines what will be discussed, which keeps the meeting focused and ensures that all relevant topics are addressed within a designated timeframe. By including time estimates for each topic, participants can be made aware of how long discussions should last, encouraging adherence to the schedule and minimizing the chances for unexpected deviations or lengthy debates.

Clear agendas also help participants prepare in advance, leading to more efficient discussions, as they come equipped with the necessary information and insights related to each agenda item. This structured approach not only respects everyone’s time but also enhances productivity and effectiveness during the meeting, making it a critical technique for managing meeting duration.